Reporting directly to the Associate Athletic Director, Development, the Assistant Athletic Director - Major Gifts is responsible for managing the Major Gifts Programs of the University of California, Berkeley Athletic Department.  In this capacity, he/she directs a staff of major gift officers, who identify, cultivate and solicit donor prospects to the University, defined as individuals considered capable of giving $250,000 or more.  In addition, he/she is personally responsible for coordinating all cultivation and solicitation of a portfolio of at least 125 major gift donors.

The Assistant Athletic Director - Major Gifts supervises major gift officers in managing the nation-wide campaign volunteer structure and in developing ongoing plans for the major gift programs.  He/She evaluates results of programs and other efforts of the major gift officers as well as their success in meeting specific fundraising goals.  The Assistant Athletic Director - Major Gifts is expected to play a key role in developing and implementing volunteer and staffing plans for the major gifts program.

The Assistant Athletic Director - Major Gifts is the senior development strategist on the major gifts team.  In this capacity, he/she serves as a mentor and advisor to major gift officers in the athletic department in developing and implementing cultivation and solicitation plans for major donors to the university.  The Assistant Athletic Director - Major Gifts works with the Associate Athletic Director, Development, Senior Staff, the leadership in the central development office, and the campus units to establish fundraising goals for the major gifts program.  He/she devises funding strategies for new projects in consultation with campus administrators, volunteers and donors.

The Assistant Athletic Director - Major Gifts must develop original funding strategies tailored to the University's wealthiest and most important donors and prospects.  He/She needs to take experience gained from earlier solicitations and apply it in new and original ways.

? Bachelor's Degree
? Knowledge of benefit-linked giving, athletics, and university development
? Detailed knowledge of university and department policies regarding fundraising, cash handling, conflict of interest, etc
? Knowledge of strategic planning is highly desirable
? Assure that best practices are in place and that relevant and innovative fundraising messages are developed for diverse demographic and geographic supporters
? Possess highly developed people skills with the ability to be diplomatic, manage internal politics, and build consensus in a complex university environment. He/she must be able to reconcile competing interests and build support from competing constituencies
? Excellent computer skills including Word, Excel, and complex databases
? Excellent customer service skills
? Excellent problem solving skills
? Excellent analytical skills
? Able to perform multiple and variable tasks
? Ability to see the big picture as well as all of the pieces and how they fit together
? Self motivated to work effectively and efficiently
? Ability to communicate verbally and in writing at a high level
? Ability to deal with a diverse department and work collaboratively with everyone, including with a large team
? Ability to remain focused while under pressure

 

? Experience with Development Fundraising within an academic setting
? Master's Degree
? Ability to use Paciolan, and Benefactor (CADS)
? Some knowledge of the University of California Berkeley and its alumni and friends is highly desirable.  Knowledge of the San Francisco Bay Area philanthropic community is also highly desirable.
 

This position is to serve the field and turf needs of the Department of Intercollegiate Athletics.  This position will have the opportunity to work with a variety of field types including Momentum synthetic turf, Astroturf and grass at a variety of venues including Memorial Stadium, Edwards Stadium, Evans Diamond and Witter Rugby Field.

Under the general supervision of the Sports Turf Manager, candidate is responsible for providing maintenance and renovation to the Department's turf, landscape and outdoor areas.  In addition, candidate will assist in the preparation of the grounds areas for events and competitions throughout the year.  Candidate will operate a variety of powered equipment (riding and hand-held).

Required:  Experience with institutional landscape/outdoor area maintenance, equipment operation, and automated irrigation systems.  Experience with event preparation for outdoor activities and competitions.  Ability to work well with a team and to communicate with a variety of users (coaches, staff, the general public).  Driver's license.

Familiarity with a variety of sports.

The Coordinator of Aquatics Operations will be responsible for various operational and administrative duties and tasks in support of Cal's four (4) Aquatics programs. The Coordinator of Operations will report to the four (4 ) Head Coaches, but will also take direction and assignments from Assistant Coaches within the four (4) programs, as well as the Sport Supervisor who oversees these programs. This position will work in a fast-paced environment and will be required to manage multiple tasks and changing priorities.  Coordinator will act as liaison with other Department staff members to provide information and facilitate program operations. 

A. Travel
1. Assist in coordinating arrangements for team travel, including but not limited to hotel arrangements, ground transfer, practice facility approval, game credentials, itineraries, practice times, meals, etc.
2. Assist in coordinating/booking air travel with Department travel agent.

B. Facilities
1. Serve on Pool Scheduling Committee as liaison for programs on all scheduling-related matters.
2. Work in conjunction with Pool Facilities staff to oversee all maintenance, custodial and upkeep issues for facilities.

C. Team Administration
1. Complete forms, provide information, and serve as liaison to various Department staff members regarding student-athletes, recruits, and staff, including admissions, financial aid, and housing forms and applications.
2. Assist in coordinating  donor activities with Development Office, including correspondence and acknowledgements.

D. Recruiting
1. Under coaches' direction, coordinate recruiting activities, including managing data base, mailings, and arrangements for official and unofficial visits, and recruiting gate list.
2. Create and maintain recruiting files.

E. Gameday Event Management
1. Prepare game/meet information, game/meet schedule.
2. Contact opposing coaches for away game information.

F. Special Events
Special events include but are not limited to pre-season games, donor events, tournaments, and post-season play.
1. Negotiate, secure, and implement arrangements for special events including but not limited to, site inspections, travel, hotel arrangements, etc.

• Excellent organizational and computer skills.
• Exceptional verbal and written communication skills.
• Ability to manage multiple tasks in a heavy workload environment with changing priorities.
• Ability to work occasional evenings and weekends; flexibility to travel on occasion.
• Bachelor's Degree and minimum of two years of applicable work experience.

• Basic knowledge of NCAA and Pacific-10 Conference rules and regulations.

This is an Administrative Assistant II position processing accounts payable in the Business Office for Intercollegiate Athletics

This position is responsible for the payment reconciliation of all of the department's procurement cards.  This includes verifying receipt, correcting coding, accruing use tax, matching invoices to daily statements, etc. 

This position also assists with other accounts payables for the department.  This involves doing things such as reviewing and submitting invoices for payment, preparing purchase orders, verifying receipt, processing reimbursement requests (including travel and entertainment), and coding all transactions for financial reporting. 

This position also has specific office duties that include filing, copying, data entry, faxing, emailing etc.  This position must work closely and communicate effectively with UC Disbursements, outside vendors, coaches and administrative staff to insure the business of the department runs smoothly.  Our office is very team oriented, which requires everyone to know the basics of coworker's jobs in order to provide backup and help wherever needed. 

Accounting background/education.  Experience with a computerized accounting system (preferably windows based).  Excellent computer skills.  Experience with Excel, MS Word and email software.   Exceptional communication skills, both written and verbal.  Excellent customer service skills.  The ability to manage multiple tasks, remain organized, deal with a heavy workload, and prioritize work.

Experience with BFS (University's financial system) and Access.  Knowledge of University policies and procedures.  A Bachelor's degree.

The Executive Assistant to the Athletic Director manages and organizes the day to day mechanics of the Athletic Director's communications, schedule, and office operations.  This position manages the Athletic Director's schedule both internally and externally and acts as the primary liaison between the Athletic Director and the Office of the Chancellor, Associate and Assistant Chancellors, University Relations, Public Affairs, Legal Affairs, the Academic Senate, and the Schools of Business and Law.  This role has direct contact with major donors to the University and to the Department and requires a complex understanding of the development and fundraising components of the major departmental campaigns.  The incumbent will be called upon to exert extreme sensitivity and judgment in highly confidential matters.

A. Executive Support
1. Manage all communication received by the Athletic Director (AD) including, phone, email, and letters. 
2. Create and draft correspondence for AD.  When needed create and draft athletic department related correspondence for the Chancellor's Office.
3. Manage complex calendar for the AD
4. Plan and organize functions hosted by the AD, including departmental and donor meetings, game day events, social functions, etc.
5. Coordinate travel arrangements for AD, this may include air, hotel, ground transportation, directions, etc.
6. Allocate AD's allotment of tickets and game day credentials and manage requests from major donors.  Keep accurate records of all requests.
7. Organize and prepare documents as necessary for the AD.
8. Plan and organize departmental retreats.  Responsible for agenda, retreat materials, site/locations, caterer, etc. 

B. Analytical Support
1. Manage AD's budget.  Create the budget annually, and monitor all expenses against that budget.
2. Prepare reports as required.

C. Other
1. Supervise 2 FTE and student workers
2. Other tasks as assigned by AD.

 

• Excellent customer service skills
• Excellent organizational skills
• Excellent computer skills
• Exceptional communication skills, both written and verbal
• The ability to manage multiple tasks, remain organized, deal with a heavy workload and prioritize work
• A Bachelor's degree or equivalent work experience
• Ability to work some evenings and weekends
• Ability to maintain confidentiality

• Athletic Department Experience
• Supervisory Experience
• Experience with MS Office software

This position acts as the coordinator for all of the youth camps and clinics held by Intercollegiate Athletics.  This is an exempt position, and the hours will include some early mornings, nights, and weekends during the busy camp periods.  The remainder of the time will be in the office, and will follow a fairly normal workday schedule, with hours scheduled to meet the needs of the camp program.

In Intercollegiate Athletics, we have approximately 17 sports that hold various camps and clinics throughout the year, with the majority being held in the summer months.  This position will handle all aspects of camp administration including but not limited to: assisting the coaches in planning and budgeting for their camps, working with the scheduling committee to confirm schedules and resolve conflicts, working with a designer to produce brochures, creating a camp website, working with the coaches to do a direct mailing of the brochures, managing the enrollment process using an online enrollment software, assisting with day to day operations and registration, handling any customer information inquires or problems, managing the financial aid program, serving as a liaison with other campus departments, managing insurance requirements and other risk management issues, reporting and financial reconciliation, etc.

• Experience with youth programs or equivalent experience. 
• Exceptional communication skills, both written and verbal. 
• Excellent customer service skills. 
• The ability to manage multiple tasks, remain organized, deal with a heavy workload, and prioritize work. 
• Experience using computers and handling money. 
• Must have some accounting and supervisory skills.
• Self motivated with the ability to work independently. 
• Ability to work early mornings, nights, and weekends.

• Experience with website development.
• Knowledge of NCAA rules and regulations. 

Reporting directly to the Head Athletic Trainer, the Assistant Athletic Trainer will work with IA D1 Athletic Teams.  He/She will assist with direct provision of injury evaluation, athletic training and rehabilitation services for Intercollegiate Athletes, working in collaboration with staff, the head athletic trainer, and team physicians.

Daily operations for the athletic training room as above, and also including the following:
• sport team responsibilities/assignments as specified by Head Athletic Trainer; communication with coaches and student athlete of specified teams
• access for patient athlete appointments with the medical staff, and coordination with physicians/medical personnel on care of student athletes
• injury reporting and documentation, maintenance of medical charts
• inventory, ordering and restocking of clinical and clerical supplies
• ensuring safety of patients and staff by enforcing safety procedures

• Appropriate education, training and certification with the National Athletic Trainer's Association
• Bachelor's Degree; Experience as a Certified Athletic Trainer in competitive athletic environment, 2 years experience including graduate assistantship
• Proven ability to meet multiple demands in a high-volume, fast-paced clinical environment
• Proven ability to work independently, prioritize and complete tasks in a timely manner; Strong written communication skills
• Excellent organizational skills with accuracy and attention to detail; Comfort working in a complex, dynamic, fast paced environment
• Good standing with N.A.T.A. Board. Ability to meet the extensive time commitments required as an Athletic Trainer for a Division I program (after hours training room coverage, weekend travel for event coverage, etc.)

• Master Degree (or significant progress toward degree) in related field
• Additional related education and training
• Additional experience as a certified athletic trainer in competitive athletics at the professional and/or Olympic level
• Experience with advanced manual therapy skills applicable to orthopedics and sports medicine
• Knowledge of clinical information/ appointment systems

This position serves as the Budget Analyst for Intercollegiate Athletics, working within the department's business office.  Our department sponsors 27 Intercollegiate Teams at the Division 1 level.  We are a member of the highly competitive Pac-10 conference, we have been in the Top 10 in the NACDA Director's Cup five times in the last six years, and are committed to excellence in Athletics and Academics.

This position will be responsible for the creation  and monitoring of the annual budget for the department.  This includes working on all steps of the budget from assisting with the design of the program, to assisting budget managers with building their budgets, and then ongoing work with allocating contingencies, creating reports, etc.  This position will also work on long term forecasting and the creation of multi year budget plans including various revenue and expense projections.  This position will be responsible for all financial reports (monthly, quarterly, year end, and ad hoc as required), and for all external reporting requirements, such as the annual EADA and NCAA financial reports.

The incumbent will create complicated Excel spreadsheets, develop Access queries, and work closely with our computer support unit to create and manage intranet content.  They will manage several databases (financial transactions, payroll, credit card activity, cell phone activity, etc.) and manage the flow of data in and out of those databases.  They will be responsible for working with the Business Office staff on all financial data coding to ensure consistency and accuracy.  They will create and format various forms for internal use.

- A Bachelors Degree or equivalent experience.
- Experience in preparing budgets and doing budgetary analysis, including revenue and expenditure projections.
- Excellent computer skills (Excel, Word, Access, etc)
- Ability to create detailed Excel spreadsheets, create Access queries and reports, and the ability to create customized web page content.
- Exceptional communication skills, both written and verbal.
- Excellent problem solving skills.
- Excellent customer service skills.
- Ability to manage multiple tasks, remain organized, deal with a heavy workload, prioritize work, and apply a high level of attention to detail.

- Experience working with multi million dollar budgets.
- Experience working in Intercollegiate Athletics.
- Experience with UC Berkeley BAIRS and BFS systems.

The High Performance Director (HPD) position represents a unique opportunity within intercollegiate athletics in the United States.  The successful candidate will be a member of the Intercollegiate Athletics (IA) Executive Team with a direct reporting line to the Director of Athletics and will be responsible for the development and implementation of high performance programming.  The successful applicant will have supervisory responsibility for the Sports Medicine and Applied Sport Sciences units, and will be expected to work with Head Coaches, including oversight of the Coach Education Program, and will work closely with the Executive and Senior staff members in order to (1) establish a high performance culture throughout the IA Department; (2) produce athletic success at the national level of intercollegiate athletics; and (3) create a successful student-athlete experience. 

1. Provide expert advice to the Director of Athletics in regard to high performance athletics
2. Develop a department high performance plan in line with the performance objectives of IA
3. Speak externally on behalf of IA on matters related to high performance
4. Provide strong leadership for all sport coaches, sports medicine and applied sport science support units through training and performance management. 
5. Select, develop and motivate qualified employees in sports medicine and applied sport science
6. Be a driving force in the development of the complete Cal student-athlete via performance lifestyle training 
7. Benchmark the HP system on a continual basis to ensure the ongoing implementation of best practice strategies, and continuously review and develop HP programming to maximize the development and performance of student-athletes and coaches
8. HPD will be the liaison for the head coaches on issues related to team, assistant coach, and student-athlete performance and policies, providing advice to the Director of Athletics in the review of head coach performance, and the appointment of head and assistant coaches. 

• Demonstrated leadership skills including the ability to communicate clearly and persuasively with excellent oral, written and presentational skills
• Demonstrated understanding of best domestic and international practice in high performance sport with specific reference to sports medicine and applied sport science
• Demonstrate skills in the management of people, organizational problem solving and the management of change
• An internationally renown expert in his/her area of expertise
• Demonstrated ability to develop a high performance athletic system, coaches and student athletes
• Experience in the management of a significant annual budget
• A higher degree in a related field, i.e., Ph.D., M.D., combined with at least 10 years of high performing sport at the intercollegiate or higher level

• Knowledge of, and willingness to perform within, the rules and bylaws of appropriate Conference and the NCAA